PrintGuard inventories every printer across your fleet, enforces allow and deny policies, and alerts you when unauthorized printers are detected. No GPOs, no print servers to configure.
Inventory every printer, enforce policies, and get alerts when employees connect unauthorized devices.
Automatically discover and catalog every printer connected to every managed machine. See printer names, ports, drivers, and connection types across your entire fleet.
Block unauthorized printers by name with partial matching. Add "Epson" to the deny list and every Epson printer gets flagged, no matter the model. Wildcards make policies easy to manage.
Distinguish between network printers, locally connected USB printers, and shared printers. Know exactly how each printer is connected and whether it meets your security policy.
Identify machines that are sharing printers on the network. Unapproved printer shares can expose sensitive documents. PrintGuard flags them automatically.
See which machines have unauthorized printers at a glance. Color-coded status: green for compliant, red for violations. Drill into any machine for full printer details.
Get notified the moment a denied printer is detected on any managed machine. Alerts include the hostname, printer name, and connection type so you can act fast.
One lightweight Windows service. Takes 30 seconds to deploy. Works alongside PortGuard USB control and other GuardSuite tools.
The agent discovers all installed printers on each machine, including network printers, local USB printers, and shared printers, and reports them to your dashboard.
Define which printers are unauthorized using partial name matching. Any printer matching a deny list entry is flagged and you get alerted immediately.
Monitor printer access across all your clients from one console. Enforce per-client printer policies, detect personal printers on company machines, and generate compliance reports for client reviews.
Healthcare, legal, and financial firms need to control where documents are printed. PrintGuard ensures sensitive data only goes to approved, secure printers, not personal devices brought from home.
Need a complete picture of which printers are connected across your organization? PrintGuard gives you a searchable inventory with network, local, and shared printer visibility, no Active Directory required.
Regulations like HIPAA, SOC 2, and FERPA require controls on how data leaves the organization. PrintGuard provides the evidence that printing is restricted to authorized devices.
Employees working from home may connect personal printers to company laptops. PrintGuard detects these unauthorized printers and alerts your team before sensitive documents leave the corporate network.
Prevent staff and students from printing to unauthorized printers. Enforce that only approved lab and office printers are used, and audit printer access for FERPA compliance.
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Or get all GuardSuite tools for $15/device/month
PrintGuard currently monitors and reports on printer access. It enumerates all printers on each machine, flags those that match your deny list, and alerts you. Enforcement actions like automatic printer removal are on the roadmap.
When you add a term like "Epson" to your deny list, PrintGuard flags any printer whose name contains that string, regardless of case. So "EPSON WF-2850", "Epson Home Printer", and "My Epson" would all be flagged. This makes it easy to block entire brands or categories.
PrintGuard detects network printers (TCP/IP and WSD), locally connected USB printers, shared printers mapped from other machines, and virtual printers like PDF writers. Each type is clearly labeled in the dashboard.
Absolutely. PrintGuard and PortGuard run as part of the same lightweight agent. Use PortGuard to control USB device access and PrintGuard to control printer access. They complement each other perfectly for data loss prevention.
PrintGuard works on Windows 10, Windows 11, and Windows Server 2016 and later. The agent runs as a lightweight Windows service and requires no additional dependencies.
No. PrintGuard works on standalone and domain-joined machines. No print server, no GPOs, no Active Directory required. Install the agent and start monitoring in minutes.
Start monitoring and controlling printer access in under 5 minutes. Free for up to 5 devices.
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